Peter Eklind

95 pages of chaos: The White House rules that nearly tanked the election

Earlier this month, the Supreme Court blocked an executive order from President Donald Trump restricting voting by mail in ways that could have thrown the upcoming midterms into chaos. But the White House originally had far more disruptive plans, ProPublica has learned.

According to several people knowledgeable about the discussions, the administration initially floated an idea that would have virtually shut down mail voting: requiring all ballots to be delivered exclusively through certified mail. The proposal — which would have required voters to be home and sign for delivery of their ballots — was ultimately abandoned, after vehement Postal Service objections that it would have been impossible to execute.

Even after the idea fizzled, Postal Service officials were cut out of crucial conversations as the Trump administration moved forward with what became the final executive order, two people familiar with the matter said. Issued in March, its contents came as a shock even to the Postal Service’s lawyers.

Trump’s order would have forced postal workers to serve as gatekeepers, deciding which ballots would be delivered and which wouldn’t. Beyond that, it would have inexplicably handed authority over the plan’s execution to Commerce Secretary Howard Lutnick, who has no formal oversight over the Postal Service.

Inside the Postal Service, which is overseen by a bipartisan Board of Governors, deliberations on whether to comply with the order stretched on for weeks. Some board members found it alarming but feared Trump would respond to a direct challenge by trying to fire them, sources familiar with their concerns told ProPublica. Instead, they remained silent, counting on the courts to block the measure.

“The board was being careful how or when it took action, knowing that it might be its last action,” one source said.

ProPublica previously detailed postal officials’ deep concerns with the Trump order. Now our reporting reveals how the order came to be and who was involved in crafting it, as well as the extent to which the White House tried to dictate how mail-in ballots would be processed.

The White House team leading the mail-in voting discussions included J. Brian Sikma, a special presidential assistant who has been involved in other administration election initiatives, including identifying noncitizen voters for prosecution and seeking to ban voting machines. (Sikma didn’t respond to a request for comment.)

The commerce secretary, Lutnick, served in “an advisory and coordination capacity” in drafting the order, a department spokesperson confirmed to ProPublica.

“President Trump values Secretary Lutnick’s advice on many matters,” the spokesperson said.

In an emailed statement, White House spokesperson Lauren Bis denied the administration had interfered improperly with the Postal Service, an independent agency whose governance structure is specifically designed to protect it from political influence. She said the executive order “added important safeguards to vote-by-mail. These were commonsense measures to protect the security of mail-in ballots and to ensure only Americans vote in American elections.”

Bis also rejected the idea that the certified-mail proposal was “unworkable,” saying this played no part in the administration’s decision “to go in another direction.”

A Postal Service spokesperson declined to comment on the agency’s internal deliberations about the executive order and said it was the Board of Governors’ policy not to discuss them.

He referred ProPublica to an earlier statement by Postmaster General David Steiner that said: “Postal employees take great pride in their responsibility to support the democratic process. We will continue to approach that responsibility with the care, professionalism, and dedication that voters and election officials expect from the United States Postal Service.”

In an interview, Jonathan Smith, president of the American Postal Workers Union, called the Trump administration’s push to revamp mail voting problematic and baseless.

“The ultimate goal was to create chaos and doubt in the vote-by-mail process,” he said. “You’re creating a rule to solve a problem that doesn’t exist.”

The White House first reached out to the Postal Service in the fall of 2025, saying the administration wanted to explore how to improve mail voting.

Trump has long claimed without evidence that mail voting is riddled with fraud, though he frequently votes by mail himself. He’s said the process is “inherently corrupt” and contributed to his defeat in the 2020 presidential election.

Postal Service leaders responded to the administration’s late 2025 overture with recommendations they had been making to local election officials for years. Nearly a third of all ballots in the 2022 and 2024 elections were cast through the mail. Mostly, independent audits showed, the system worked reliably. But at times, ballots got lost or delayed.

Officials with the Postal Service had long wanted election offices to use standardized ballot envelopes with scannable barcodes, logos and other features that would make it easier to separate election mail from other first-class mail. In 2024, a bipartisan bill to turn those recommendations into requirements stalled in the Senate.

When Trump retook the Oval Office, it soon became obvious the White House had other ideas, including requiring ballots to be sent by certified mail.

Doing this could, in theory, erase some security concerns, but local governments would have to pay a higher fee to send each envelope and postal workers would have to conduct millions of identity checks, crippling timely delivery.

“It was just, for many reasons, a terrible idea,” one top Postal Service official said.

The White House backed down, but when the final order was unveiled, postal officials said they were surprised to see it demanded that they implement the envelope changes and ballot-tracking measures they’d recommended in time for the midterms.

The directive also required states to provide the Postal Service with lists of eligible mail voters, which workers would then try to match with ballots before sending them out. Designing a new ballot-tracking system would normally take about a year, postal officials said.

They were particularly concerned with the order’s requirement that Postal Service workers reject ballots for an array of reasons, ranging from outdated voter information to unscannable bar codes. All mail ballots from a state could be rejected if the state refused to provide its voter list.

“That’s not what we do,” a former official involved with the discussions said. “We deliver mail. We don’t decide what goes and what doesn’t.”

Postal Service officials were taken aback that the final order put Lutnick in charge of coordinating with other agencies and the postmaster general in “effectuating all relevant aspects of the implementation.”

Lutnick’s involvement came after Trump had discussed putting the Postal Service under the Commerce Department. At Lutnick’s February 2025 swearing-in, Trump said he thought Lutnick’s “great business instinct” was just what the Postal Service needed. (The postal board fought back, and Trump’s idea of merging the agency into the Commerce Department is apparently no longer on the table.)

Almost immediately after the executive order became public, four separate lawsuits challenging it were filed by states led by Democrats and political and civil rights groups. Democratic members of Congress and postal union leaders urged the Postal Service and its Board of Governors, which had long defended the agency’s independence, to resist. A June 2026 Supreme Court decision allowing Trump to remove leaders of many agencies long considered independent gave the governors pause, however.

Steiner, appointed at Trump’s behest in mid-2025, directed Postal Service leaders to prepare to implement the order. In public statements, he defended the measure and said he would leave it for the courts to decide. At his direction, postal officials began establishing procedures to comply with Trump’s order.

As they started to craft rules, career postal officials, concerned about voter privacy and disenfranchising legitimate voters, attempted to do as little as they could to comply, three people knowledgeable about their deliberations said. They looked for ways to protect workers from having to step out of their traditional lanes.

For example, they proposed having states turn over their voter lists but not requiring Postal Service workers to use them to decide which ballots to send out. When the Postal Service’s lawyer took the idea to the White House counsel, however, it was rebuffed as “not enough,” the former official said.

The White House team made clear that if even one ballot envelope in a batch mailing didn’t match the state list, the entire mailing should be rejected and election officials should be notified. “That means if four addresses don’t align in a mailing of one million, 999,996 other people don’t get their ballot tomorrow,” the former official said.

As ProPublica has reported, staffers found these issues highly troubling. A whistleblower complaint released in August warned that the system designed to carry out the executive order was rushed into being, untested and error-prone.

The final rule — 95 pages spelling out how the agency would carry out Trump’s order — was issued on Aug. 21, less than a month before the first mail ballots were due to go out.

It left many questions unanswered: How would lists of voters be kept updated? How would the Postal Service ensure local officials were able to upload voter information to the agency’s new portal? How could postal officials approve the new ballot envelope designs required by nearly 10,000 voting jurisdictions in just weeks?

“This was going to be a disaster,” the former postal official said.

The Sept. 14 Supreme Court ruling provided a reprieve, but Smith, the postal union president, criticized agency leadership for not stepping in more forcefully. Counting on the courts to halt the order, said Smith, was “a dangerous calculation, and showed a clear lack of courage and integrity.”

What a wrongful death lawsuit reveals about America’s largest oxygen provider

Lincare, a giant respiratory-device supplier with a long history of fraud settlements and complaints about dismal service, is facing its latest legal challenge: a lawsuit that claims its failures caused the death of a 27-year-old man with Down syndrome.

The case, set to go to trial in state court in St. Louis on March 17, centers on the 2020 death of LeQuon Marquis Vernor, who suffered from severe obstructive sleep apnea and relied on a Lincare-supplied BiPAP machine to help him breathe while sleeping. The lawsuit, filed by his mother, accuses Lincare of negligence after the company took seven days to respond to her report that the device had stopped working.

Lincare, the largest oxygen-device supplier in the U.S., with $2.4 billion in annual revenue, has long faced an array of legal issues, but it’s rare for a claim of wrongful death linked to its service and equipment to go to trial. The litigation over what happened to Vernor offers an unusual window into the company’s interaction with a vulnerable patient. This account is based on extensive court filings, including medical records, deposition excerpts and Lincare’s internal “customer account notes.”

Vernor lived with his mother, who was 64 and on disability, in a tidy public housing apartment complex in Madison, Illinois, across the Mississippi River from St. Louis. He suffered from obstructive sleep apnea, a common problem among adults with Down syndrome that is often exacerbated by obesity. Just under 5 feet tall, Vernor weighed 280 pounds.

Since 2015, Vernor had relied on a BiPAP (or bilevel positive airway pressure) machine, which delivers pressurized air through a mask. The device was prescribed after the Sleep Medicine Center at Washington University in St. Louis found that he repeatedly stopped breathing while he slept. “His airway is extremely crowded,” his doctor wrote in his medical notes at the time. Vernor, who was on Medicare, regularly used the device for 10 to 12 hours while he slept, according to his mother.

He spent his days at New Opportunities, a local nonprofit that provides educational opportunities for people with developmental disabilities. “He was a happy young man,” said Kim Fears, executive director of the program.

On Sept. 11, 2020, Vernor’s BiPAP suddenly started making “a loud buzzing or humming sound,” according to his mother, Sharon Vernor. She called the local Lincare office to report the problem, telling the customer service representative that the breathing machine wasn’t working and that it was “something that he needed” and “could not go without.”

The Lincare representative told her that, because his machine was more than 5 years old, under Medicare rules her son was eligible for a replacement BiPAP but that Lincare would first need to obtain a new order from his doctor. This was required for Lincare to collect rental payments for the new device. The representative later recounted making a call that day to the doctor’s office that went unanswered, then faxing the office a request. (Lincare said it was unable to find a copy of the fax among its voluminous records related to LeQuon Vernor.)

In the meantime, the representative suggested unplugging the malfunctioning BiPAP for 30 minutes. That didn’t fix the problem. The representative then promised, according to the account notes, to have a company respiratory therapist contact Sharon Vernor about the problem “until we get him a new machine.”

But that never happened. No one from Lincare, which had an office about 20 minutes away, came out to fix the broken machine or assess LeQuon Vernor’s condition, according to testimony in the case. (Lincare hadn’t performed any home visits or maintenance on the BiPAP since 2015.) As the company acknowledges, Lincare also never offered to provide Vernor with a “loaner” BiPAP to use while waiting for a new device to arrive. Industry veterans say other companies commonly provide temporary replacements while a patient with a malfunctioning device waits for a repair or a new, permanent one to arrive.

Without his BiPAP, Vernor struggled to sleep (and breathe), snoring loudly throughout the night. The Vernors got no further word from the company until seven days later, on Friday, Sept. 18.

Late that morning, Lincare nurse Ann Marie Eberle called Vernor’s mother, explaining that she would be arriving later that day with his new BiPAP. The doctor’s order had finally arrived. Sharon Vernor prepared a breakfast of sausage and biscuits for her son, who hadn’t yet gotten up. She was surprised when he still didn’t appear; the smell of food usually roused him. About 2 p.m., she went upstairs to wake him up.

She opened the door to find her son motionless in bed, with bloody fluid and foam coming out of his mouth and nose. His body was cold. The broken BiPAP sat on the dresser nearby. Frantic, she called 911. “I think my son’s dead! Oh Lord, please God, NO!” she screamed. “Please hurry!”

An ambulance and police cars were still parked in front of the Vernors’ apartment when Lincare’s Eberle pulled up to deliver the new BiPAP machine. “It just gave you a sunken feeling when you saw that,” Eberle later testified. Sharon Vernor met her at the door in tears. Eberle’s notes state that she “SAT WITH MOTHER UNTIL FAMILY MEMBER ARRIVED. POLICE STILL PRESENT UNTIL CORONER ARRIVED WHEN I LEFT.”

An autopsy completed two days later for the Madison County coroner found LeQuon Vernor’s lungs were a “maroon” color, heavily “congested and edematous” — filled with fluid that made it difficult to breathe. The report attributed Vernor’s death to “complications of obstructive sleep apnea.”

In 2022, Sharon Vernor brought a wrongful death suit against Lincare and Washington University, now set for trial next week. Her case accuses Lincare of putting profits ahead of patient care by failing to make sure that her son got a replacement BiPAP quickly and refusing to provide “loaner equipment” in the meantime, because the company didn’t believe it could bill for it.

“In short, when faced with information that LeQuon’s bipap was not working properly, Lincare did nothing,” a December 2024 filing alleged. The company took no action for a week, even though “Lincare knew this was a life-or-death situation for their customer LeQuon.” Johnny Simon, the Vernors’ St. Louis lawyer, said that “this was an avoidable, horrific tragedy.” (Sharon Vernor declined an interview request.)

The suit also accuses the Washington University medical program of failing to respond “in a timely manner” to requests for a new BiPAP order. The clinic’s prescription for LeQuon Vernor’s new BiPAP was signed on Sept. 15 but not sent back to Lincare for two more days. The Washington University medical school declined comment through a spokesperson, citing the litigation. In a legal filing, the university denied the allegations in the suit.

ProPublica has reported extensively on Lincare, which has a decadeslong history of Medicare-related misconduct, including multiple settlements regarding claims of billing fraud. And that misconduct continued even while the company was under government “probationary” agreements requiring it to provide enhanced compliance oversight. On the Better Business Bureau’s website, 939 customer reviews give the company an average 1.28 rating out of 5, offering lacerating complaints about dirty and broken equipment, delivery delays, nightmarish customer service, improper billings, and harassing sales and collection calls.

In emailed responses to questions from ProPublica, Lincare offered its “sympathies” to the Vernor family but asserted that “the allegations against Lincare are false.” The company said that it is legally barred from providing even a loaner BiPAP until it receives a new prescription and suggested that it had no reason to believe LeQuon Vernor faced a life-threatening situation, because “a BiPAP is not a life-sustaining device.” The company added: “Lincare delivers a high level of care to millions of patients in a heavily regulated field. Our response to this case was consistent with legal requirements and our policies.”

Lincare’s lawyers went a step further in a February court filing, blaming what happened on an alleged failure by Vernor’s doctors to provide the new order promptly. “Lincare did its job,” the company argued. “The moment Lincare knew that Decedent needed a new machine, Lincare reached out to Decedent’s medical provider. However, Lincare did not receive an updated prescription until one week later.” The company, they added, was “at the mercy of Decedent’s medical provider to supply an updated prescription.”

Sharon Vernor’s lawyers dispute Lincare’s claim that it was barred from providing a loaner BiPAP without obtaining a new prescription. (A spokesperson for the Centers for Medicare and Medicaid Services declined to address the issue, citing a “pause on mass communications and public appearances” imposed by the new Trump administration.) LeQuon Vernor’s 2015 prescription, filled by Lincare, also specified that he had a “lifetime” need for a BiPAP.

Two former Lincare managers told ProPublica that they were discouraged from dispatching temporary replacement equipment; at least one manager instructed staff to falsely tell customers “all our loaners are out.” One said that, acting on orders from her supervisor, she tossed CPAP and BiPAP devices marked by local offices as loaners into dumpsters. The respiratory companies they later worked for, both said, routinely provided loaner equipment to patients who relied on a breathing device while they awaited a repair or a doctor’s order required to replace it. As one of them put it, “We would make sure the patient is taken care of in that moment.” (“Lincare’s policy is to provide loaner equipment to its patients in accordance with our patient care standards and regulatory requirements,” the company responded.)

In a deposition, Dr. Gabriela de Bruin, a Washington University neurologist who assessed Vernor’s sleep study in 2015, said allowing him to go a week without a functioning BiPAP posed a serious health risk, given the severity of his disease. Noting that Vernor had “severe sleep apnea,” she said, “Anytime we prescribe treatment for obstructive sleep apnea, our recommendation is that patients should use it nightly and should avoid being without their device if they can.” Asked whether Lincare should have understood that Vernor’s apnea created a risk of death, she said, “It’s very difficult for me to say there was this much risk that he could have died.” She added, “But certainly, I would be very concerned.”

A judge in the case dealt Lincare a setback on March 5, ruling that the evidence presented by Sharon Vernor’s lawyers had met the state’s legal standard for seeking punitive damages. That, he wrote, would allow a “trier of fact” to reasonably conclude that “Lincare intentionally acted with a deliberate and flagrant disregard for the safety of others.”

During deposition questioning, Pamela Karban, the manager of the Lincare outlet that handled LeQuon Vernor’s equipment, testified that “we should have referred the mom, if it was that serious, to take him to the nearest emergency room.” Asked whether the company was negligent for not providing Vernor with loaner equipment, she replied: “Yes. We failed to provide that.” Lincare subsequently submitted an affidavit, signed by Karban, stating that she didn’t understand the legal meaning of the term “negligence.”

Doris Burke contributed research.

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